OneStudy Calculator

Estimate the cost of hiring before opening the search.

Use this hiring cost calculator to estimate recruiting spend, agency or referral fees, internal time, assessments, onboarding, setup, training, and sourcing metrics before reviewing BeaconHire.

Use this calculator Start with an interview

Calculator

Enter the planning inputs.

Formula: Total Hiring Cost = Ads + Recruiter Time + Interview Time + Onboarding + Training. Add the direct and internal costs involved in attracting, reviewing, selecting, onboarding, and training a candidate.

Result

Enter values and calculate to see a planning estimate.

Detailed Hiring Estimate

Review the full path from sourcing through onboarding.

Use this section to separate external cash costs, internal time costs, onboarding setup, productivity assumptions, and sourcing metrics. It is a planning estimate only.

Recruitment and advertising

Agency, referrals, and internal sourcing

If an agency flat fee is entered, the percentage fee is ignored. Set the flat fee to 0 to use the percentage estimate.

Hiring manager and team assessment

Background, setup, and onboarding

Recruiter sourcing metrics

Cost per applicant is estimated from paid sourcing spend and allocated lead-site cost divided by applicants.

Employer View

External cash estimate

Enter inputs

Hard costs, external fees, setup, training, and ramp-up assumptions.

Recruiting and ad spend
Enter inputs
External fees and bonuses
Enter inputs
Onboarding and setup
Enter inputs

Manager View

Budget impact estimate

Enter inputs

External costs plus internal time and ramp-up assumptions.

Internal time cost
Enter inputs
Ramp-up/productivity gap
Enter inputs
External cash
Enter inputs

Recruiter View

Cost-per-hire estimate

Enter inputs

Fully loaded cost-per-hire and sourcing efficiency prompts.

Cost per applicant
Enter inputs
Ad and lead-site total
Enter inputs
Cost per lead
Enter inputs

Category breakdown

Review where the estimate is coming from before using it in a planning conversation.

Ads and job boardsEnter inputs
Agency feeEnter inputs
Referral bonusEnter inputs
Recruiter timeEnter inputs
Manager and panel timeEnter inputs
AssessmentsEnter inputs
Background and verificationEnter inputs
Equipment and softwareEnter inputs
Training and mentoringEnter inputs
Relocation and sign-onEnter inputs
Ramp-up/productivity gapEnter inputs
Lead-site allocationEnter inputs

What this estimate means

Use the result to ask better questions.

This estimate helps a team see the cost of a hiring path from recruiting spend through onboarding, internal time, and ramp-up assumptions before deciding how formal the review process needs to be.

What this does not guarantee

Keep the limits visible.

It does not guarantee applicant quality, role fit, retention, compliance, placement, or business outcome.

Related Software

Related Software

BeaconHire

Selected hiring, sourcing, vendor, event, rental, and specialty opportunity coordination paths.

Related Tools

FAQ

Questions this tool helps frame.

What should I include for internal time?

Use a reasonable cost for staff time spent sourcing, reviewing, interviewing, onboarding, and training.

Can this predict whether a hire will work out?

No. It only estimates cost. Fit, responsibility, role clarity, and review process still matter.

Why are there employer, manager, and recruiter views?

Each view frames the same hiring path differently: external cash, internal budget impact, and sourcing efficiency.

How does this connect to BeaconHire?

BeaconHire supports selected hiring, applicant, vendor, partner, and specialty request review paths.

Planning Notes

Use the result as a review prompt.

  • What this tool helps you understandA simple estimate based on the numbers entered.
  • Who this tool is forOwners, operators, coordinators, or teams preparing for a OneStudy software conversation.
  • What information you need before using itUse current costs, revenue estimates, rates, timing, or operating assumptions.
  • What the result does and does not meanIt supports planning and review. It is not an approval, forecast, guarantee, or professional advice.
  • Common mistakes when estimating thisLeaving out timing, labor, responsibilities, one-time costs, access needs, or assumptions that are still untested.
  • How this connects to OneStudy softwareThis tool connects to BeaconHire.
  • When to use this before speaking with OneStudyUse it when you want the first interview to start with clearer numbers, records, or readiness questions.
  • Related calculatorsBusiness ROI Calculator
  • Related assessmentsOpportunity Review Assessment
  • Related software pagesBeaconHire

Interview

Bring the estimate or readiness notes into a private review.

Start with an interview